Office Coordinator

Administration · Sliema, Sliema
Department Administration
Employment Type Full-Time
Minimum Experience Mid-level

Office Coordinator 


Covid might come and go, but at Blue Window work from home is here to stay. We are now aiming to introduce a healthy working hybrid so that we can enjoy the best of both worlds. Whether home or office, a healthy balance is our promise!



You are:


Proactive, resourceful and creative individual! 



What you’ll be doing:


    • Be point of contact for office matters including but limited to maintenance, mailing, supplies, equipment, bills, errands and so on
    • Order and maintain kitchen and office supplies as well as ensuring office cleanliness
    • Manage relationships with vendors, suppliers, and ensure that all items are invoiced and paid on time
    • Maintain safe and secure working environment and conduct ongoing improvements
    • Liaising with cleaning, catering, and security services
    • Manage the corporate apartment including scheduling cleaning services, purchasing of household items, checking the post and assisting with any maintenance issues that might arise
    • Keep track on petty cash
    • Manage travel arrangements for relocations ensuring the company’s travel policy is applied
    • Manage calendars of CEO & COO


    What you'll bring:


    • Organizational and time management skills, ability to determine priority tasks in a fast moving, changing environment
    • Exceptional attention to detail and resourceful
    • Ability to maintain confidential information at all times
    • Ability to work independently and drive projects to completion
    • Have a can-do attitude coupled with a team-based orientation
    • Proactive drive for results, proven ability to execute


     What we are offering:


    • Private Health Insurance
    • Quarterly company and departmental events
    • Professional Development allowance
    • Flexible working hours that fits your daily routine
    • Attractive financial package
    • Discounts around the island
    • Friday beers get together
    • Fitness and Well-being package
    • Birthday day Off records




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    Thank You

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    • Location
      Sliema, Sliema
    • Department
      Administration
    • Employment Type
      Full-Time
    • Minimum Experience
      Mid-level